The Redactor: Processing documents in the editor – Exfluency ecosystem

Accepting the project

In the Redactor’s dashboard > Pending Acceptance section, locate and accept the file.
Before accepting the file, you may want to check the project information (deadline and additional notes made by the Requester) by clicking the iicon.

NOTE: You can preview the file before accepting it by clicking the eye symbol.

Working in the Editor as a Redactor

The project opens in the Editor automatically, when the Redactor accepts it.

NOTE: If the Anonymization stage was chosen, the document will be initially anonymized.

NOTE: If case the document is a PDF file, the Editor will display the original file on the left (this file can be hidden by clicking Hide original file in the Editor Panel). The editable version will be displayed on the right and will include the anonymized words (if the Anonymization stage was chosen to start with).

The Navigation Panel is above the text and has:

The search button: the Redactor can type a word or phrase and it will be found in the document.
Mark all assets that are not to be translated (“): the entire text is marked so that it will not be translated.

NOTE: This action cannot be undone. If accidentally clicked, the Redactor must reselect each asset that is to be translated.

Download original file: the Redactor can download the file that the Requester uploaded. Then they can edit it on their own device and re-upload the edited .docx file to the Editor.
Comments: the Redactor can view any comments added by the Requester.
Help , which contains a lot of useful information.
Upload document: The Redactor can re-upload the edited .docx file to the Editor.
Finish assignment button: when Redactors complete a project, they click the button, and they are paid a contributor fee for the project.

The redaction process

The Redactors review each asset and anonymize those that contain sensitive or confidential information or deanonymize the assets that have been incorrectly anonymized in the automatic process. Another part of the assignment is to mark the DNT (do not translate) phrases, for example quotes or words/phrases written in the target language rather than in the source language.

NOTE: When you click Complete on the linguistic asset, the progress is saved automatically and the number of remaining assets at the bottom of the page changes.

Manual anonymization and setting words as DNT

When a single word in a given asset must be anonymized, mark the word and click the eye button in the pop-up window that appears.

The next step is to select the asset category:

To mark the entire linguistic asset as DNT (do not translate), mark it by clicking the ” button in the top, left-hand corner of the asset block.

If there is a single word or phrase within a linguistic asset that should not be translated, mark it and click the ” symbol in the pop-up window that appears.

You will also need to provide a brief justification as to why the word or phrase should not be translated.

Provide a brief justification why a marked word/phrase should be marked DNT.

To confirm that the work with a specific asset is completed, simply click the Complete button or use CTRL + Enter key shortcut.

The Progress bar

The progress bar at the bottom of the editor also shows the following useful information:

Due: the delivery deadline.
Total assets: the number of linguistic assets in the document.
Remaining assets: the number of assets you still need to review.
Estimated time remaining: estimates how long it will take to finish redacting the document.

If you prefer to finish the project later, you can return to it by clicking the → button in the Redactor dashboard > In Progress section.

Finishing the project

When all the necessary operations, such as anonymization and DNT redaction are finished, click the Finish assignment button on the top, right-hand corner of the page.

NOTE: Once you click the Finish assignment button, you will not be able access the document again, i.e. do not click the Finish assignment button until you have actually finished the entire document.